Showroom Inventory

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Issue:

This article outlines the steps to activate inventory for your showrooms and how to add inventory levels to the individual items. Please note, the product customization package (PCP) does not cover adding and adjusting inventory so you will need to do the below steps on your end.

Solution:

Activate Inventory:

  1. Sign in to SAGEmember.com.
  2. On the left click on Site/Store Manager and pick your store for editing.
  3. Next click on Site Settings then go to the Showrooms tab. The inventory controls are #7 through #10
  4. Set #7 to yes to activate inventory management for this store.
  5. Adjust settings 8-10 as needed then hit save. See below for explanation of options 8-10:
  • #8: This shows the inventory on the main showroom page of all items.
  • #9: This shows the inventory on each product detail page.
  • #10: This will show or hide out of stock items. If you want to allow backordering, you will set this to No. Otherwise it should always be set to Yes.

Setup Inventory Options on Items:

  1. If your inventory includes specific sizes and/or colors, check "Use as inventory attribute" under each option in the Main Information tab. 
  2. If you add inventory attributes to the Item Options tab, be sure "Use as inventory attribute" is checked there as well.
    Note: You may use inventory control on the List type only. The other types cannot support inventory because they have free-form text and money capabilities.
  3. On the Ordering Information tab, make sure #6 is set to yes to turn on inventory for individual items. When you activate inventory in step 4 above it turns on the inventory option for all items. Changing this setting to No is how you turn off inventory on individual non-inventoried items.
  4. For #7 there are two options. See below for explanation of of both options

    a. "Check inventory level during cart checkout" will make sure that inventory is available for each order. When this is checked, items without enough inventory for the order will not be allowed. If it's unchecked AND #10 in step 5 above is set to No, this will allow backordering.
    b. Deduct order quantity from inventory at checkout will change the inventory level based on the quantity ordered. Turning this off is typically reserved for only testing your store.

Inventory Attributes:

Inventory attributes are specific data points associated with individual items in an inventory system. These attributes provide detailed information about each item, such as color and size. For example, if you have 12 shirts in Small/Blue and 5 shirts in Small/Green then each combination will be listed on the inventory levels page in the next step. Both color and size must be checked to "Use as inventory attribute". If you have a hardgoods item that is available in only one color or one size you might choose to turn off the drop down choice since there is only one option. If you do this, you must uncheck "Use as inventory attribute" for that attribute. Anything marked as an attribute must be a question asked in the cart for that item.

If you change an attribute you must also reload the inventory for the new version of that attribute. In the same example as above, you have 12 shirts in Small/Blue and 5 shirts in Small/Green. If you change the color Blue to Royal Blue that is now considered a new attribute. Be sure to make note of your inventory level for "Small/Blue" before removing/changing it, so that you can add the level back for the new "Small/Royal Blue" version of the item.

Setup Inventory Levels Item-by-Item:

  1. Staying in the Showrooms area, you will now see a box icon. This will open the inventory levels for each item. 
  2. Make your adjustments to the inventory levels for each attribute and hit save.
  3. Repeat step 2 for each item.
  4. Repeat for all showrooms.

Advanced Users Only:
Setup Inventory Levels via Mass Update: 

  1. Apply steps 1 and 2 above to manually update one item. 
  2. At the top of the showroom page, click on "Export" and choose "Export Inventory".
  3. Now that you have one item configured for inventory, you can use that item as a template to adjust the other items. Using that item you will be able to see where to adjust inventory for the rest of the items in that showroom.
  4. Once you have adjusted the rest of the inventory in the spreadsheet, save the file then go back to the products area for that showroom and use the "Import Inventory from Excel/CSV" option under the "Import" drop down.
  5. Repeat for all showrooms.

We also have a video tutorial for you as well:

Type: How To Publish Date: 7/7/2025 12:14:27 PM
Applies To: WebExpress, WebExpress Pro, Company Store Last Updated: 7/9/2025 11:27:04 AM
Platform: All Expiration Date: