Image and PDF Specifications for Supplier's

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Issue:

This article describes the specifications for digital supplier images for inclusion in the SAGE research tools.

Solution:

Suppliers can add a full PDF catalog and digital images of their catalog as part of the update process in the SAGE Supplier Center.  To be used in SAGE, the images and PDF need to conform to the following guidelines:


PDF Catalog:

Specifications:
  - Max physical file size of 300MB
  - Max number of PDFs that can be uploaded is one
--  Multiple PDFs can be uploaded if merged into one continuous PDF


Catalog Page Images:

Specifications:
- JPEG (use .jpg extension not .jpeg) or PNG (.png) files, low compression (high quality)
- One catalog page per image file
- Minimum image size of 1275 x 1650 pixels (8.5"x11" at 150 ppi)
- RGB or CMYK color
- Max physical file size of 50MB per page

Naming:
The catalog page image files should be named in the form ????.jpg, where ???? is a four-digit page number.  For example, page 1 would be 0001.jpg, page 2 would be 0002.jpg, etc.  The number should correspond to the page number printed on the actual catalog page.  Certain pages need to be numbered with special designations as the first digit:

Front page(s) -- F001, F002, ...
Pricing page(s) (pages with just pricing, no product information) -- A001, A002, ...
General information page(s) -- G001, G002, ...
Index page -- I001, I002, ...
Back cover(s) -- B001, B002, ...

For example, if you have a front cover, five regular numbered pages, an index page, and a general information page, your files would be named as follows (if using PNG graphics, use .png as the file extension):

F001.jpg
0001.jpg
0002.jpg
0003.jpg
0004.jpg
0005.jpg
I001.jpg
G001.jpg

If you are using the SAGE Supplier Center to update your catalog yourself, you need to have all of the catalog page images located in one folder on your computer. Then, from the Supplier Profile and Catalog area, choose the Catalog tab, select #3. Catalog Pages and then choose Select Folder and Add.

Product Images:

Please provide at least two images for each product -- one for Primary Logo (with a random imprint) and one for the Primary Blank (with no imprint). You can provide up to 99 product images per product and are encouraged to include multiple angles and colors, if available. The below specifications apply to all product images submitted. Please keep your Primary Logo product images in a separate folder from your Primary Blank product images.

For products that are imprinted underneath another piece of the product, two images for each product are necessary. One should be the background of the product where the imprint would be placed, with the second being the piece of the product located over the imprint. The second image must have a transparent background and be a PNG file.  The specifications are otherwise the same as all other product images.

Specifications:
- JPEG (use .jpg extension not .jpeg) or PNG (.png) files, low compression (high quality)
- One product per image file
- Minimum image size of 600 x 600 pixels (2" x 2" at 300 ppi)
- Recommended image size of 1800 x 1800 pixels (6" x 6" at 300 ppi)
- Images do not have to be square, but should be at least 900 pixels in at least one dimension
- RGB or CMYK color
- Max physical file size of 50MB per file

Images will preferably have a white background and no text.  Additionally, all images must be end user safe and may not include item numbers or company names.

Naming:
The files should be named with the item number followed by ".jpg" or ".png". For example, item number 1234 would be named 1234.jpg. Keep your product images in a separate folder from your catalog images.

If you are using the SAGE Supplier Center to update your catalog, you will upload your images as part of the product update process.

More Information:

SAGE supplier members can view and update their products using Bulk Product Update, the SAGE Supplier Center or Supplier Direct Connect. Or, if you prefer, we will enter your product information as a complimentary service for any supplier in the industry. See Guidelines for submitting images to SAGE for information on submitting images to us for entry.

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